Microsoft Access Essay

Data Efficiency With Microsoft Access
Party Plates Company has been using Microsoft’s in its information systems. The user application software was developed by Microsoft for windows as well as Mac OS operated computers. The company wants to change its information systems from Microsoft Excel to Microsoft Access to enhance the efficiency of data from their systems. These two programs form a part of Microsoft office packages which include a word processor.

Excel is an application developed by Microsoft. It is an example of a spreadsheet. Its features include graphing tools, calculation, as well as pivot tables among others. Excel has not advanced to any applications like error checking, cell formatting into the desired way, and even workbook sharing which takes time to master.

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These issues are the reason why the sales department for the company in focus may be getting marginal errors in totaling their data. Another disadvantage inherent in this information system are that it is very expensive whether it is an upgrade or full latest version. It may be cheap for the company but for consumers its expensive hence you cannot do work at home. Besides, this software is only useful to Microsoft and Mac OS X which reduces its compatibility with other systems. In calculations of specific complex sums or statistical analysis, one should avoid Excel since it has limitations on internal formulas. For these issues, the company sought to convert its information system to Microsoft Access.

The database system developed by Microsoft is a comprehensive software which has varied tools for data management. Microsoft Access is used in solving complex specified calculations, web development, macro repetitive task are possible to be found by point and click options as well as having professional solutions with automation of data like error trapping unlike excel.

Microsoft Access has many benefits as compared to excel in information storage and manipulation. Access is very flexible in getting and using of the data. This software can be tweaked to fit the user needs. Since the Party Plates Company will be converting its data to access from excel, they will not need to input each record since Access works with other applications like Excel; then it will only need to take the information from it and convert it to Access hence saving a lot of time.

Access makes communication easier through sharing and manipulating information through utilities such as the windows share point services or even through the Internet. This enables the workers to access work, update, edit or work with the files as they are so long as they have been permitted by the person who uploaded the file hence reducing movement of moving data and sending it to the next person to work on them. Members of this company can communicate about their work and this reduces errors.

In terms of being a software for managing databases, Accessarranges information with the name of places, people, and many other ways. For this reason, finding information from tables may be too procedural hence the use of Queries. This allows the user to get the specific information they need from the table. Party Plates Company will save a lot of their resources if they use Microsoft Access and make work easier, efficient, quicker and perfect in terms of minimizing errors. This is a good information system for the company.

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